Job Description

Summary

Transaction Coordinator

The Transaction Coordinator is essential in ensuring smooth and efficient real estate deals. We seek a detail-focused individual who thrives in a dynamic setting, handles multiple transactions at once, and provides exceptional assistance to agents, clients, and vendors.

RGroup Realty is a dynamic brokerage specializing in luxury residential sales and property management. We are looking for a highly organized and precise Transaction Coordinator to join our team on-site , responsible for managing the administrative workflow of transactions from contract signing through to closing.

Responsibilities

Transaction Management:

• Manage all aspects of real estate transactions from contract execution to closing.
• Track and meet all contract deadlines, contingencies, and required disclosures.
• Review contracts and supporting documents for accuracy and compliance with brokerage policies and state regulations.
• Maintain accurate transaction records in Brokermint (back office system) .
• Coordinate with agents, escrow officers, lenders, and vendors to facilitate a smooth closing process.

Communication & Coordination:

• Serve as the central point of contact for all transaction-related communications.
• Provide updates to agents, clients, and third parties regarding transaction progress.
• Schedule and confirm inspections, appraisals, and closing appointments.
• Assist in obtaining necessary signatures and documentation to ensure timely processing.

Compliance & Brokerage Support:

• Ensure all transaction files are complete and compliant with brokerage and state regulations.
• Work closely with the Agent Success Coordinator (ASC) to support agents with transaction-related needs.
• Upload and organize documents within Brokermint, Brivity CRM, and Appfolio Property Management systems.
• Monitor and enforce brokerage guidelines to uphold contract integrity.

Closing & Post-Closing Support:

• Verify commission disbursements and ensure timely processing.
• Coordinate final walkthroughs and ensure all closing documents are in place.
• Assist with post-closing follow-ups, client appreciation efforts, and database updates.

Qualifications

• Required: active Arizona Real Estate License.
• Required: Prior experience in real estate transaction coordination, escrow, title, or a related field.
• Strong understanding of real estate contracts, timelines, and compliance requirements.
• Proficiency in Brokermint, Brivity CRM, and Appfolio Property Management is a plus.
• Highly organized, detail-oriented, and capable of managing multiple deadlines.
• Excellent written and verbal communication skills.
• Ability to work on-site in the office Monday–Friday, 8AM to 5PM.
• Team-oriented mindset with a proactive and problem-solving attitude.

About-our-team

At RGroup Realty, we are dedicated to supporting real estate agents in building their careers and businesses. We leverage cutting-edge technology to expand our reach and enhance our effectiveness. Our culture is built on teamwork, supportive collaboration, and positive habits, creating an environment where exceptional performance thrives. Every day, we come to work with a smile and a positive attitude, ready to surpass previous achievements.

We prioritize our agents' success by investing in their growth. When passionate individuals are provided with the right education, tools, and support, excellence naturally follows. At RGroup Realty, we don't just offer a job—we offer a partnership. We work alongside you to help you build a thriving business with multiple income streams, including passive income opportunities that secure your financial future.

Our comprehensive training programs are designed to help you master every aspect of the real estate industry. From staying ahead of market trends to refining advanced sales techniques, we equip you with the tools and knowledge needed to excel in your career. Our value proposition is simple: unparalleled support, resources, and the potential to create diverse income streams to ensure our agents are the best in the business.

Join RGroup Realty and embark on a journey to become the best version of yourself. With our commitment to your growth and success, you'll be empowered to achieve your professional goals, explore new income possibilities, and provide exceptional service to your clients.

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